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Block paragraphs are the default in Microsoft Word. Block paragraphs are aligned with the left margin with no indentation and are visually separated by line spaces. Although block paragraphs are popular online, traditionally indented paragraphs are more common in print publishing, business writing, and academic research. Today’s tutorial shows three ways to indent paragraphs in Microsoft Word:
This tutorial is also available as a YouTube video showing all the steps in real time.
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When you insert an image in a Microsoft Word document, resize and position it to customize the document layout and choose how the text appears around the image, for example, have it seamlessly wrap around the photo. An image with a large file size can be compressed so that the document downloads quickly from a web page or is suitable for an. The images below are from Word for Microsoft 365 (formerly Office 365). These steps will also work for Word 2019, Word 2016, Word 2013, and Word 2010. However, your interface may look slightly different in those older versions of the software. Import, export, and edit PDFs in Microsoft Word. Select File Open, then Browse to the folder that contains your PDFs. Select a file and click the Open button. Learn how to use Word with this step-by-step tutorial. As full disclosure, I work at Microsoft as a full-time employee.Other Word Tutorials: https://www.yout.
Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.
The images below are from Word for Microsoft 365 (formerly Office 365), which is currently the same as Word 2019. The steps are the same for Word 2016, Word 2013, and Word 2010.
Indent Individual Paragraphs in Word
If you want to indent single, existing paragraphs, the quickest method is the Tab key.
The Tab Key Method
1. Insert your cursor at the start of the paragraph.
2. Press the Tab key on your keyboard.
See “How to Create, Change, and Delete Tabs in Microsoft Word” for more information about using tab stops.
Indent All Paragraphs in Word
If you want to indent all existing paragraphs, the quickest method is the ruler.
However, you can also use the Paragraph dialog box if you would like to make additional adjustments to alignments and line spacing simultaneously.
The Ruler Method
If your document is blank, skip to step 5.
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1. Select the Home tab in the ribbon.
2. Insert your cursor into a paragraph.
3. Select Select in the Editing group.
4. Select Select Text with Similar Formatting in the drop-down menu. Note that older versions of Word will say “Select All Text With Similar Formatting,” instead.
This option will select all the paragraphs in the document.
Caution: Other text with paragraph formatting (such as a title formatted with a large font size rather than with one of Word’s preset heading styles) will also be selected.
If your ruler is already visible, skip to step 7.
5. Select the View tab in the ribbon.
6. Select Ruler in the Show group.
7. Move the top ruler marker to the right to the desired indent length.
Your paragraphs should be indented as you move the ruler marker.
The Paragraph Dialog Box Method
1. Select the Home tab in the ribbon (see figure 1).
If your document is blank, skip to step 5.
2. Insert your cursor into a paragraph.
3. Select Select in the Editing group (see figure 2).
4. Select Select Text with Similar Formatting in the drop-down menu (see figure 3). Note that older versions of Word will say “Select All Text With Similar Formatting,” instead.
This option will select all the paragraphs in the document.
Caution: Other text with paragraph formatting (such as a title formatted with a large font size rather than with one of Word’s preset heading styles) will also be selected.
5. Select the Paragraph group’s dialog box launcher.
6. Select the Special menu arrow in the Paragraph dialog box.
7. Select First line in the Special drop-down menu.
8. Use the increment arrows to adjust the length of the indent.
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9. Make any additional adjustments to alignment or line spacing.
10. Select the OK button to save your selection(s) and close the Paragraph dialog box.
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